Job Description
Description Full-Time Real Estate Office Manager & Transaction Coordinator Location: New Smyrna Beach, FL (On-Site Only)
Company: Florida Life Real Estate Group
Florida Life Real Estate Group, one of the most respected and fastest-growing real estate brokerages in Volusia County, is seeking an experienced and dedicated tech-savvy, full-time Office Manager & Transaction Coordinator to lead operations at our New Smyrna Beach office. This role is ideal for a seasoned local, career-minded professional who is detail-oriented, thrives in a structured and fast-paced environment, and is looking to make a long-term impact within a team-oriented, high-performance company.
What This Role Offers - A key role within a top-ranked, rapidly growing real estate company
- Structured, consistent schedule: Monday through Friday, 8 AM to 5 PM
- Competitive salary above industry standards
- Full benefits package
- Opportunity for long-term career advancement and growth
- A professional, energetic, and supportive team culture
Candidate Profile - Experienced in real estate office administration, transaction coordination, or related operational roles
- Florida Real Estate License preferred (not required)
- Strong organizational skills and attention to detail
- Excellent written and verbal communication abilities
- Polished, professional demeanor with a warm and welcoming personality
- Tech-savvy, with a willingness to learn new systems (Mac experience is a plus)
- High level of integrity, discretion, and reliability
- Motivated by structure, efficiency, and being an integral part of a growing team
Responsibilities - Serve as the main point of contact for clients, vendors, and real estate agents
- Oversee all aspects of real estate transactions from contract to close
- Manage daily office operations, including scheduling, documentation, and system coordination
- Ensure client and agent communications are handled promptly and professionally
- Maintain organized filing systems (digital and physical) for transaction and office records
- Identify opportunities to streamline processes and contribute to team productivity
- Support marketing, listing coordination, and general administrative tasks as needed
What Sets You Apart - You take pride in doing things right the first time
- You enjoy creating systems and bringing order to busy environments
- You are driven to succeed and support others with a solutions-focused mindset
- You are looking for a place to build a meaningful, long-term career, not just a job
Application Process We value long-term growth and are committed to hiring individuals who align with our vision. Our application process includes:
- Screening questions
- Skills and experience assessments
- Personality and cultural fit evaluation
If you're a high-level professional ready to play a critical role in the success and continued growth of Florida Life Real Estate Group, we encourage you to apply and join us in shaping the future of real estate in Volusia County.
Responsibilities Key Responsibilities As the Real Estate Office Manager & Transaction Coordinator, you will play a central role in supporting the day-to-day operations of Florida Life Real Estate Group. Working directly with ownership, agents, and clients, your responsibilities will span transaction management, office administration, and operational leadership. You must possess a strong sense of urgency, exceptional attention to detail, and a drive to complete tasks quickly, accurately, and professionally.
Operational & Executive Support •Assist the owners with day-to-day operations, special projects, and strategic support
•Help coordinate listing appointments and prepare supporting materials, including Comparative Market Analyses (CMAs)
•Draft real estate contracts, listing agreements, and supporting documentation with accuracy and efficiency
•Act as a liaison between owners, agents, clients, and vendors to ensure timely and professional communication
Administrative & Office Management •Oversee all administrative functions within a busy real estate brokerage
•Manage office workflow, schedules, and agent support needs with professionalism and discretion
•Lead coordination with third-party vendors such as contractors, lenders, appraisers, inspectors, and insurance agents
•Maintain and manage office supplies, compliance documents, filing systems, and digital assets
Real Estate Transaction Management •Oversee the full contract-to-close process for residential real estate transactions
•Ensure all deadlines, disclosures, and documentation are met and submitted accurately
•Maintain transaction checklists and provide continuous updates to clients, agents, and all parties involved
•Manage communication between home buyers, sellers, agents, and cooperating brokerages
Technology & Systems Oversight •Type 50+ WPM efficiently using Apple Mac technology, including navigation via trackpad
•Proficiently use CRM and transaction management systems to track leads, contracts, and office activities
•Maintain agent back-office systems, including document compliance, listing input, and task tracking
•Monitor and improve the use of technology to increase productivity across the team
Team & Agent Leadership •Provide guidance and oversight to real estate agents to ensure compliance and best practices
•Act as a dependable resource for agents, offering support and solutions when needed
•Foster a collaborative, team-oriented culture by leading with integrity, responsiveness, and reliability
•Manage vendor relationships and ensure quality service delivery aligned with company standards
Qualifications •
Prior Real Estate or Title experience is a must!•Must be able to secure a Florida Real Estate License within 90 days of employment if you don't already have one, and pass a background check
•Must be an extremely detail-oriented person who is self-motivated and has a strong work ethic
•Must be tech-savvy
•Career-focused individuals who will continually go above and beyond to help clients, staff, and agents
•Must be comfortable with deadlines and documentation
•Must have a positive attitude of excellence that is conveyed to clients
•Strong spelling and grammatical skills are a must in this position
•Strong computer skills are a must
•Must be professional in appearance Florida Life Real Estate Group, LLC
Job Tags
Full time, Contract work, For contractors, Work at office, Local area, Monday to Friday,