Job Description

This fast growing and quick-paced real estate company is seeking a polished, experienced professional to provide first-hand support to the C-suite, including the CEO and extended leadership team. This role requires an Executive Assistant with resourcefulness, quick-thinking and a business-minded spirit. Between travel booking, calendar management, special projects, and administrative support, the CEO and C-suite will lean on you to be prepared, reliable and proactive in delivering initiatives and keeping the leadership team on track.

About the Job:

• Manage all scheduling concerns for the C-suite, including the CEO, including appointments, meetings, events, and travel, communicating changes and monitoring time throughout the day.
• Manage all domestic and international travel booking.
• Conduct research and summarize information for company meetings.
• Review, edit, and finalize all correspondence and documents generated in the executive office.
• Understand the strategic objectives and deliver key messages.
• Be a dynamic participant in meetings, taking active meeting notes, sharing updates and presenting project findings.
• Compose and edit documents, memos, spreadsheets and reports on projects, including but not limited to, financial reporting, potential new business endeavors and client concerns.
• Be a seamless organizer of expense report functions and invoicing concerns.
• Provide ad hoc support to other leadership members and staff. 

About the Culture:

• Unique opportunity to support a driven Executive.
• This company offers a strong salary package including medical, dental and vision benefits, 401(k) and generous PTO.
• A supportive network of driven professionals and industry leaders.
• After training, this role offers approved work-from-home time, pending the needs of the leadership team.

About You:

• Degreed and experienced. You have a Bachelor’s in hand with direct C-suite Executive Assistant experience for a minimum of three-to-five years.
• High performer. You are accustomed to juggling many tasks at once, meeting deadlines and staying focused in a busy environment.
• Microsoft extraordinaire. You function quickly and efficiently across PowerPoint, Outlook, Word, Excel and pick up new programs with ease.
• Discrete and trustworthy. You are sensitive to confidentially shared information in your role and prove you’re a trusted professional.
• Dynamic and flexible. You understand the importance of adjusting your time to assist with delivering initiatives across the leadership team.
• Tuned in. You bring practiced customer service and business etiquette into internal and external communication channels and interactions.
• Even keeled. When the going gets tough, you stay calm and step-up to the plate for your leadership team.

To apply, please send a resume to resume@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs