Job Description

Job description: Executive Assistant

$90,000-$120,000 + benefits

Downtown Los Angeles

Onsite Monday-Thursday, remote Fridays

Our client is a dynamic, forward-thinking organization, led by two visionary Co-CEOs. They are looking for a highly organized, proactive, and resourceful Executive Assistant/Personal Assistant to provide comprehensive administrative support. The ideal candidate will play a crucial role in ensuring the smooth operation of day-to-day activities and assisting the leadership team with a variety of projects and tasks

Key Responsibilities:

• Acts as the primary point of contact for both internal and external parties regarding matters related to the Office of the Co-CEOs.
• Assists and represents the Co-CEOs as needed in communications with both internal and external stakeholders.
• Independently investigates, prioritizes, and follows up on various incoming issues and concerns directed to the Co-CEOs, including sensitive or confidential matters; determines the best course of action, referrals, and/or responses.
• Manages and oversee all daily secretarial, planning, scheduling, and administrative activities, both personal and professional, to support the Co-CEOs.
• Handles communication and correspondence, responding as needed and bringing action items to the attention of the appropriate individuals.
• Manages calendars by scheduling and arranging meetings
• Coordinates all travel arrangements, including booking flights, hotels, and car services
• Personal errands or handles tasks to support the CEOs.

Qualifications:

• Strong organizational and time-management skills
• Proficient in managing multiple, complex tasks simultaneously and ensuring they are handled efficiently.
• Adept at conducting information research, analysis, and evaluation.
• Excellent verbal and written communication skills
• High level of proficiency, including advanced use of MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Proven experience in working with strong personalities and managing both personal and professional activities
• Bachelor’s degree and at least 3 years of relevant experience as an Executive Assistant

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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